How does Bestpass billing works

Bestpass billing is designed to simplify and streamline toll payments for commercial fleets by consolidating all toll-related charges into a single account and invoice. Here’s how the billing process typically works:

1. Single Account for Multiple Toll Authorities

Bestpass works with tolling authorities across the U.S. and parts of Canada. Instead of managing separate accounts with different toll agencies, fleets using Bestpass have one account that handles tolls across various jurisdictions. All charges from participating toll systems are routed to the Bestpass account.

2. Automated Payment Process

When a vehicle with a Bestpass transponder passes through a toll facility, the toll is automatically recorded. Bestpass aggregates the toll transactions from all the different toll authorities and compiles them into a single account. There is no need for manual payment at individual toll booths.

3. Consolidated Invoice

Bestpass generates a single, detailed invoice that includes all toll charges, covering different toll authorities and regions. The invoice includes:

– Dates and times of toll transactions.

– Locations of toll booths or toll roads.

– Vehicle identifiers (e.g., license plate numbers, transponder ID).

– Amount charged per transaction, including discounts if available.

4. Fleet-Level Reporting

Bestpass provides detailed reporting that allows fleet managers to track toll expenses by vehicle or by trip. This makes it easy to break down toll costs by specific routes or drivers and helps identify opportunities to optimize routes and reduce expenses.

5. Discounts and Savings

Many tolling authorities offer discounts for Bestpass users, which are reflected in the billing. These discounts can result in significant savings over time, particularly for large fleets. Bestpass automatically applies any applicable discounts to the total amount billed.

6. Payment Methods

Bestpass allows fleets to choose their preferred payment method. Fleet managers can set up automatic payments via ACH (Automated Clearing House) or credit card, ensuring that toll payments are processed without delays or late fees.

7. Violation and Toll Management

Bestpass also integrates toll violations into its system. If a vehicle incurs a toll violation (e.g., due to a malfunctioning transponder), Bestpass can help manage the resolution of these violations. Charges for resolving violations, if any, will be included in the billing.

8. Online Portal for Access

Bestpass offers an online portal where fleet managers can view toll usage in real-time, access invoices, and analyze spending. This helps in managing the toll-related expenses more effectively and allows for easy access to transaction history.

Example of Bestpass Billing Cycle:

• Toll Collection: The fleet’s vehicles use toll roads, and the toll charges are automatically recorded via the Bestpass transponder.
• Consolidation: Bestpass collects all toll charges from various toll authorities and consolidates them into one account.
• Invoice Generation: At the end of the billing cycle (typically monthly), Bestpass generates a comprehensive invoice that lists all toll charges.
• Payment: Fleet managers can review the invoice and set up automatic payments through the fleet’s chosen payment method.

Benefits of Bestpass Billing:

• Simplifies Accounting: Instead of receiving separate invoices from each toll agency, Bestpass provides a single invoice that includes all toll transactions.
• Saves Time: No need to manually track toll payments or deal with multiple toll authorities.
• Reduces Errors: By automating toll payment, Bestpass reduces the likelihood of missed payments or toll violations.